Privacy notice

This notice explains how Aethicor (“Aethicor”, “we”, “us”) collects, uses, and discloses personal information through aethicor.com and when you contact us, book a consultation, or receive our emails. This privacy notice applies to the residents of the United States

Who we are

Aethicor is a data privacy and AI governance consultancy based in Pleasanton, California. To make a privacy request or ask a question about this notice, use the privacy request form below.

Personal information we collect

We collect only what you give us and a small amount of technical information needed to run the website.

Category	What it includes	When we collect it
Identifiers and contact details	Name, email address	When you request a resource, subscribe, contact us, book a consultation or make a privacy request
Professional information	Organization, job title or role	When you request a resource or contact us (optional)
Your communications	Topic, message and any details you choose to include	When you contact us or make a privacy request
Booking details	Name, email, chosen time and any notes you add	When you book a consultation through Cal.com
Email engagement	Whether you open our emails or click links in them	When you receive emails from us through MailerLite
Technical information	IP address, browser and device type, pages requested	When you visit the website, used for security, spam prevention and aggregated usage statistics

We do not knowingly collect sensitive personal information, and we ask you not to include it in messages or requests.

How we use personal information

To send you the resource you requested.
To send our newsletter, only if you opted in. You can unsubscribe at any time using the link in any email.
To respond to your inquiry and to arrange and hold consultations.
To handle privacy requests and keep a record of how we responded.
To keep the website secure, prevent spam and abuse, and understand overall website usage.
To comply with legal obligations and protect our legal rights.

How we disclose personal information

We share personal information only with service providers that process it on our behalf, under contracts that limit how they can use it:

MailerLite: resource delivery emails and the newsletter.
MailerSend: delivering contact form and privacy request messages to us.
Cloudflare: website hosting, security, spam protection (Turnstile) and cookieless usage statistics.
Cal.com: scheduling consultations.
Zoom: video calls for consultations and client meetings.
Google Workspace: our business email.

We may also disclose information if required by law, to protect our rights or the safety of others, or as part of a merger or sale of our business.

We do not sell your personal information, and we do not share it for cross-context behavioral advertising or use it for targeted advertising. We do not use it for profiling that produces legal or similarly significant effects.

Cookies and similar technologies

This website does not use advertising or analytics cookies, and we do not allow third parties to track you across other websites through our site. Cloudflare may use strictly necessary technical information to protect the site and our forms from bots. When you book a consultation, you use Cal.com’s site, which is covered by Cal.com’s own privacy notice.

How long we keep personal information

Resource requests and newsletter subscriptions: until you unsubscribe or ask us to delete your information, or after two years without engagement.
Inquiries and consultation bookings: up to two years after our last contact, unless we go on to work together.
Privacy requests: 24 months, to show how we responded.
Technical logs: for a short period, generally no more than 30 days.

Your privacy rights

Depending on the state you live in, you may have the right to:

Know and access: ask what personal information we hold about you and receive a copy, including in a portable format.
Correct: ask us to correct inaccurate information.
Delete: ask us to delete your personal information.
Opt out: of the sale of your personal information, targeted advertising and certain profiling. We do not do any of these.
Opt out of marketing emails: at any time, using the unsubscribe link.
Appeal: if we decline your request, ask us to reconsider. If your appeal is denied, you can contact your state attorney general.

We honor these requests for all U.S. residents, whether or not your state’s law applies to us.

How to make a request. Use the privacy request form below. We will confirm receipt within 10 business days and respond within 45 days. If we need more time, we will tell you why, and we may extend by up to another 45 days where the law allows. To protect your information, we will verify your request by matching the details you provide against our records, and we may ask for additional information if needed.

Authorized agents. You can ask someone to make a request for you. We may ask the agent for your signed permission and may ask you to verify your identity directly.

Global Privacy Control. Our website honors browser opt-out signals, such as Global Privacy Control, as a request to opt out of the sale of personal information and targeted advertising.

No discrimination. We will not treat you differently for exercising your privacy rights.

Children’s privacy

Our website and services are for business professionals and are not directed to children under 16. We do not knowingly collect personal information from children.

Security

We use reasonable administrative, technical and physical safeguards to protect personal information, and we choose service providers with appropriate security practices. No method of transmission or storage is completely secure.

Changes to this notice

We may update this notice from time to time. The date at the top shows when it was last updated.